Kia Ora, Darren here from My Hosted Exchange.
One of the most common questions we see from new customers is
“can we have multiple office locations and staff email lists across each office?”.
The good news is Yes, of course.
An example of how this is working with some of our real estate clients is multiple office locations across the country with their own email address lists.
We have clients with mailing lists (or Distribution Lists as they are called in Microsoft Exchange) such as:
Sales Staff North
Sales Staff South
Admin Staff North
Admin Staff North
Management Team North
Management Team South
These are commonly used for internal staff who want to send emails from Microsoft Outlook or via their mobile phone without typing the name for every individual person they are sending to.
This can save a lot of keystrokes (and time) when sending from your mobile, especially when you are as bad at typing on your Apple iPhone as I am.
Another common Distribution List is Reception.North@CompanyName.com which routes requests from websites and general enquiries to the relevant office reception contact.
These Distribution Lists can have their own email address so customers and people outside your organisation can also send emails to the entire list of staff in the list using a single email address.
So, how do you set up a staff list (or Distribution List) ?
Easy, just go to the Technical Support page and create the list using the support wizard.
Something handy to know is that we automatically create a staff list for your entire organisation and any individual office locations during the setup process.
And most importantly, creating staff lists is free. You can have as many as you need.
Best,
Darren Moss
New Zealand’s Webhosting Network
My Hosted Exchange New Zealand